A wedding isn’t organized in a few weeks, as many couples think. Behind every celebration, there are months of planning, coordination, and design. That is why many couples decide to hire a professional wedding planner to accompany them during the process, allowing them to enjoy it without stress and with the peace of mind of having a professional to help them make decisions along the way to the big day.
But, how much does it really cost to hire a wedding planner in Valencia, and what does each service include?
In this article, we will explain in detail what the tasks of a wedding planner are, the average hours invested, how much it costs to hire a wedding planner in Valencia, and the advantages of having one.
What does a wedding planner do?
The role of a wedding planner goes far beyond just “organizing.” It includes planning, designing, coordinating, and supervising every aspect of the wedding with all the vendors involved. From scouting the venue and suppliers, to the decoration, timelines, budgets, and the coordination of the event itself.
Furthermore, work schedules are often flexible, and there usually isn’t a fixed number of hours, as we take care of supervising everything and managing last-minute unforeseen events, so that everything flows smoothly on the wedding day.
How many hours are dedicated to each service?
Although every wedding is different depending on its characteristics and location, these are the average times required for each type of service:
Full planning: between 250 and 350 hours of actual work. It includes the entire process from the beginning (venue sourcing, design, vendor management, decoration, and final coordination).
Decoration + wedding day coordination: between 100 and 150 hours, focused on the aesthetic design, setup planning, and comprehensive management on the day of the event.
- Day-of coordination only: between 50 and 80 hours, which includes contacting vendors in the weeks prior, creating the timeline, and on-site coordination for about 12–14 hours on the day of the event.
These hours reflect not only the dedication, but also the experience, the problem-solving skills, and the difficulty that each project requires.
How much does it cost to hire a wedding planner in Valencia?
Prices can vary depending on the wedding’s complexity, the service contracted, the number of guests, the location, and the team’s experience.
But here are some approximate ranges for weddings in Valencia:
1. Full Planning
From €2,500 to €5,000 + VAT
This includes the entire planning process: venue sourcing, vendor selection, design and decoration, budget management, a detailed timeline, and full coordination on the wedding day. It is the most comprehensive service and the one that ensures total coherence between the event’s aesthetics and its logistics. It usually includes two coordination staff members on the event day, and depending on the wedding size, additional team members may need to be hired.
2. Decoration + wedding day coordination
Between €1,800 and €3,000 + VAT
Ideal for couples who already have the wedding organized, but want a professional to handle the aesthetic design to ensure everything follows the same theme, the decorative setup, and the coordination on the event day, supervising the vendors’ work.
This service includes defining the style, choosing decorative elements, technical visits, contacting vendors, setup, supervision, and direction of the wedding day.
3. Day-of coordination only
Between €1,200 and €2,500 + VAT
Designed for couples who already have all vendors hired, but want to ensure that everything goes perfectly on that day without having to worry about coordinating or managing anything themselves, allowing them to enjoy it.
It includes the pre-wedding meeting weeks before, a meeting at the venue to supervise everything, creation of the timeline, contact with vendors, and comprehensive coordination throughout the entire event day (about 12–14 hours of continuous work).
What factors influence the price?
The final cost of a wedding planner depends on several elements:
The type of service contracted, which determines the working hours and the level of involvement.
The number of guests and vendors, which increases the workload.
The wedding location, especially if travel outside of Valencia is required or if it is a multi-day celebration.
The level of customization and design, when custom-made decorations or special productions are created.
The wedding date and how far in advance the planner is hired. It is not the same to hire a wedding planner 1-2 years before the wedding as it is to hire them with less than 4-6 months, as they have to readjust their workload to add a new wedding.
An Investment Beyond the Price Tag
On average, wedding planning services account for 10% to 15% of the total wedding budget, yet their value extends far beyond that figure. Proper planning allows you to optimize resources, avoid mistakes, and guarantee an enjoyable, cohesive, and stress-free experience.
The true value of a wedding planner lies in the peace of mind of knowing that everything is under control, with a professional overseeing every single detail.
In summary
Hiring a wedding planner in Valencia is not a luxury, but an investment in organization, calm, and trust. Every wedding requires hours of work, industry knowledge, and absolute flexibility to ensure everything turns out perfectly.
If you are starting to plan your wedding and want to do it with structure, style, and serenity, at Plan A Weddings we will accompany you every step of the way, so the process is as beautiful and smooth as the day you say “I do.”
